OK, so ive graduated college and i am now at this new job...in fact, my first 'real' job. One of my pet peves is being disorganized, i love the feeling of knowing exactly where something is. At this new job I have a massive amount of files which need filing. i wish i could keep them on my comp, but these are the types of file that need to be backed up with a hard copy.
now, the secratary here has this system worked out where she labels the file and assigns a number to it. here, i will give you an example. i am working on three projects as of now: The Bridges, Colonies by the Bay, and the Towers on Broadway. (i'm in land development). the secratary will then subdivide each project into seperate catagories (Legal, Escrow, Design & Planning, ect.) so legal for the bridges will be 1.1, escrow for the bridges will be 1.2, ect. but there is a problem with this way of filing...for me at least. the problem is this: the numbers arent exact enough. if i have 200 legal files and they are all numbered 1.1 then i will have top search thru 200 files before i find the one im looking for.
also, alot of the times i file two of the same file. at times i have had 4-5 EIR reports which were identical but filed in seperate file folders.
my question. is there a application out there that acts like a search engine. something where i can enter in a files name and file number, then when i am looking for it later i can type in the name of what im looking for and it will bring up all my files which correspond with the words i have typed in. so if i type in "the towers on broadway budget" it will bring up all my files with those words in the title.
i hope you guys see what im looking for. i know this is confusing, and im sorry. i tried to make it as simple as i could, but even for me this is confusing. any help would be great.
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